Privacy Notice

Imogen Berryman Communications and PR

Last updated: 20 October 2026

Imogen Berryman Communications and PR is a sole-trader business operated by Imogen Berryman in Guernsey. I provide communications, public relations, copywriting and related services to businesses, individuals, agencies and sole traders in Guernsey and internationally.

This Privacy Notice explains how I collect, use, store and share personal data when operating my business and delivering services. I handle personal data in accordance with applicable data protection law, including the Data Protection (Bailiwick of Guernsey) Law, 2017, where applicable.

Data I collect and its purpose

Client business and contact information

  • Names, job titles, employers and professional roles.

  • Business email addresses, telephone numbers and professional contact details.

  • Publicly available professional information, such as information on business websites, professional directories and public professional profiles.

Project information

  • Enquiries, proposals, contracts, briefs and correspondence.

  • Meeting notes, project plans, communications strategies and key messages.

  • Drafts, press releases, articles, reports, campaign materials and completed work.

  • Information provided to help me deliver communications, public relations or related services.

  • Invoice and payment records.

  • Contracts and Terms of Services

  • Communications and engagement information

With instruction and permission from the client, I may access information relating to:

  • media enquiries, interviews, events, surveys, public consultations, feedback, social media interactions and stakeholder engagement.

  • personal data contained in client emails, social media messages, mailing emailer systems, event registration platforms or other consultation systems when carrying out work for a client.

I do not use sensitive personal data for my own business administration. However, information supplied by a client or encountered in a client project could include more sensitive information. Where this is foreseeable, I will consider whether it is necessary to access or use that information on a client’s system. This information would not be stored by myself.

Purposes:

  • Providing services and taking steps before entering into a contract

  • Running and administering my business

  • Identifying potential business opportunities

  • Accounting and legal obligations

  • Delivering services

How I obtain data

I may obtain personal data:

  • Directly from a client, including when you contact me, request a proposal or engage my services.

  • From a client or a client's authorised representative as part of an agreed project.

  • From business contacts, referrals, event organisers, suppliers or professional partners.

  • From publicly available professional sources, such as business websites, directories and professional profiles.

  • Through access to systems or platforms operated by a client, where this is needed to deliver the services agreed with that client*.

  • I may use public professional information or referrals to identify potential clients and establish relevant business relationships.

  • I do not operate my own email newsletter or routinely send marketing emails.

*As part of my communications and PR services, I may access and view personal information held within my clients' own systems, including email inboxes, social media accounts, subscriber databases, event registration systems and public consultation platforms. I access this information by request of the client only as needed to carry out the services agreed with the client and generally work within the client's own systems. I do not download or retain separate copies of this on my own systems. The client generally remains responsible for the information held in its systems and for determining how that information is collected and used.

Where I store data and why

  • Google suite- for creating content, to download and send to a client

  • Outlook and Hotmail- for emailing clients

  • Squarespace for website hosting

  • Notion- for campaign planning

  • Canva- for creating content

  • Clients systems- by request of the client

  • Microsoft suite for content creation and editing

  • Whatsapp for client communication and updates

Third-party providers may process information in countries outside Guernsey, the UK or the EEA, depending on the provider, account, service and configuration.

If a client requires me to use particular systems or prohibits the use of certain tools, I will follow the applicable agreed instructions.

How I protect personal data

I take reasonable steps to protect personal data against unauthorised access, loss, misuse, alteration or disclosure.

My current security practices include password protection on devices, two-factor authentication on relevant accounts, cloud-based storage and restricting access to business files and accounts to myself only. I also take account of relevant client instructions and the nature of the information being handled.

I do not download personal information held by a client to my own systems.

Where necessary for my business or a client project, I may share or permit access to relevant personal data with:

  • The client who engaged me and people the client has authorised.

  • Service providers supporting my work, such as email, cloud storage, website hosting, communications and productivity platforms.

  • Professional advisers, such as accountants, where appropriate.

  • Regulators, law enforcement bodies, courts or other authorities where required or permitted by law.

Website cookies

My website, www.imogenberryman.co.uk is hosted by Squarespace. To my understanding, the website uses essential cookies provided by Squarespace to support the operation and security of the website. I do not currently intend to use additional analytics or advertising cookies. Squarespace may process certain technical information when visitors access the website, in accordance with its own privacy and cookie policies. The exact cookies and technical information processed should be confirmed against the website's current configuration. For further information about Squarespace's handling of personal information, please see the Squarespace Privacy Policy.

Data retention

I do not currently have a fixed retention period for every category of information. In general:

  • Contracts, invoices and financial records may be retained for as long as needed for accounting, tax, legal and business-record purposes.

  • Client briefs, correspondence and completed work may be retained to maintain a record of services delivered, respond to future queries and deal with potential disputes.

  • Prospective-client and professional contact information may be retained while it remains relevant to my business relationships, subject to applicable rights and objections.

  • Personal data handled for a client can be deleted in accordance with the client's instructions.

  • If you request deletion of personal data held by me, you can contact me using the email address in this notice. I will consider the request in accordance with applicable law. I may need to retain some information where there is a lawful reason to do so, such as an applicable legal or accounting requirement.

Changes to this notice

I may update this Privacy Notice from time to time to reflect changes to my services, working practices, technology or legal requirements. The latest version will be published on my website, with the date of the most recent update shown at the top. Where required, I will take additional steps to inform affected people about significant changes.

Contact Information

For any queries, please contact me at imogen.berryman@hotmail.com

If you have any concerns about how we handle your personal data, you may lodge a complaint with the The Office of the Data Protection Authority (ODPA)

Email: info@odpa.gg

Phone: +44 1481 742074

Address: Block A, Lefebvre Court, Lefebvre Street, St Peter Port, GY1 2JP